Personal Assistant: Government employment opportunities in South Africa remain among the most stable and sought-after career paths. One of the most attractive openings currently available is the Personal Assistant: Ref No 3/3/1/54/2025 position within the Chief Directorate: Legal Services. This opportunity offers a competitive annual salary of R325,101 (Level 07) and is based in Pretoria, Gauteng.

This position is ideal for experienced administrative professionals who possess strong organizational skills, excellent communication abilities, and the capacity to support senior management in a high-level government office environment. We provide a detailed guide below covering the job responsibilities, requirements, application process, and career benefits associated with this position.

Overview of the Personal Assistant Job in Pretoria

The Personal Assistant position within the Chief Directorate: Legal Services plays a critical role in ensuring the smooth operation of the manager’s office. The successful candidate will provide secretarial, administrative, and coordination support to senior management while maintaining a professional and confidential office environment.

This role involves managing schedules, coordinating meetings, preparing documentation, handling communications, and supporting financial and administrative functions. Because the office deals with important legal and administrative matters, the Personal Assistant must demonstrate high levels of discretion, reliability, and professionalism.

Job Reference Number

Ref No: 3/3/1/54/2025

Salary Package

R325,101 per annum (Level 07)

Job Location

Pretoria, Gauteng, South Africa

Department

Chief Directorate: Legal Services

Minimum Requirements for the Personal Assistant Position

To qualify for this government position, candidates must meet specific educational and experience requirements. These requirements ensure that the selected candidate can effectively support senior management and maintain professional administrative standards.

Educational Qualifications

Applicants must possess:

• National Diploma in Secretarial Studies
• National Diploma in Office Administration
• National Diploma in Management

The qualification must be NQF Level 6 or equivalent and recognized within the South African education system.

Work Experience

Candidates must have:

• At least three (3) years of experience providing support services to senior management
• Experience working in a professional office or government administrative environment
• Practical experience in office administration and document management

Essential Knowledge Required for the Personal Assistant Role

Successful candidates must demonstrate knowledge in several key administrative and regulatory areas. This knowledge enables the Personal Assistant to operate effectively within a government office environment.

Key Knowledge Areas

Applicants should understand:

• Government legislation, policies, and prescripts
• Administrative procedures within public service
• Telephone etiquette and professional communication
• Basic financial administration
• Office systems and documentation management

Having knowledge of these areas allows the candidate to perform tasks accurately while complying with public sector regulations.

Important Skills for a Successful Personal Assistant

A Personal Assistant working with senior management must possess a combination of technical, interpersonal, and organizational skills.

Professional Skills Required

Candidates should demonstrate:

• Strong organizational and planning abilities
• Computer literacy in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Excellent written and verbal communication skills
• High level of reliability and professionalism
• Ability to interact with people from diverse backgrounds

Personal Attributes

The position also requires individuals who exhibit:

• Professional grooming and presentation
• Self-motivation and strong work ethic
• Discretion and confidentiality
• Ability to work extended hours when required

These qualities are essential for maintaining a professional working environment while supporting executive management.

Key Responsibilities of the Personal Assistant

The Personal Assistant will be responsible for a wide range of administrative and coordination duties within the manager’s office.

Secretarial and Reception Services

The role includes providing comprehensive secretarial and receptionist support to the manager. Responsibilities include:

• Receiving and managing telephone calls
• Screening and directing calls appropriately
• Responding to basic inquiries when necessary
• Managing office equipment such as fax machines and photocopiers

These responsibilities ensure that communication within the office runs efficiently.

Diary and Schedule Management

An essential duty of the Personal Assistant is managing the manager’s schedule. This includes:

• Recording appointments and engagements
• Coordinating meetings and consultations
• Assessing the urgency and importance of meeting requests
• Preparing a realistic and organized daily and weekly schedule

Effective scheduling ensures the manager’s time is utilized efficiently.

Administrative Support Services

The Personal Assistant plays a major role in maintaining administrative efficiency within the office.

Responsibilities include:

• Ensuring the effective flow of information and documentation
• Filing and organizing official documents
• Drafting official correspondence and reports
• Managing incoming and outgoing documentation

These tasks help ensure the manager receives accurate and organized information.

Meeting Coordination and Documentation

Another important responsibility is supporting the manager during meetings.

This involves:

• Preparing and compiling meeting documentation
• Scrutinizing reports and submissions
• Recording minutes and decisions during meetings
• Communicating outcomes to relevant stakeholders
• Following up on progress and action items

Proper meeting management ensures that decisions are properly documented and implemented.

Travel and Logistics Management

The Personal Assistant must ensure all travel arrangements for the manager are coordinated efficiently.

This includes:

• Booking travel tickets and accommodation
• Preparing travel itineraries
• Coordinating transportation logistics
• Ensuring all travel documentation is prepared

This ensures smooth and organized travel planning for official duties.

Budget and Financial Administration Support

The Personal Assistant also supports the manager with budget administration tasks.

Responsibilities include:

• Collecting and coordinating budget documentation
• Monitoring expenditure commitments
• Alerting the manager to potential over or under spending
• Checking BAS financial reports for accuracy
• Assisting with MTEF budget submissions

These tasks help maintain financial accountability within the office.

Procurement and Resource Management

Administrative procurement tasks include:

• Purchasing standard office items such as stationery and refreshments
• Managing telephone accounts for the unit
• Maintaining the leave register
• Ensuring office resources are available when needed

These responsibilities help maintain daily office operations.

Application Process for the Personal Assistant Job

Submit Your cv Here

Interested candidates can submit their applications thhttps://www.nda.gov.za/index.php/vacanciesrough the following methods.

Hand Delivery

Applications can be delivered during office hours to:

20 Steve Biko Street
Agriculture Place
Arcadia, Pretoria
0002

Email Application

Applicants can also apply via email:

PArecruit542025@nda.gov.za

Ensure all supporting documents are included when submitting your application.

Enquiries About the Position

For additional information regarding this vacancy, applicants may contact:

Ms Kanthi Nagiah
Telephone: 066 116 3174

Employment Equity Considerations

This vacancy aligns with Employment Equity targets within the department.

Priority consideration will be given to:

• African Males
• Persons with Disabilities

Applicants from these designated groups are encouraged to apply.

Closing Date for Applications

All applications must be submitted before the official deadline.

Closing Date: 13 March 2026
Time: 16:00

Late applications will not be considered, so candidates are advised to submit their applications early.

Why This Government Personal Assistant Job Is a Great Opportunity

This position offers several benefits for professionals seeking a stable government career.

Key Benefits

• Competitive annual salary
• Stable public sector employment
• Opportunities for career growth
• Professional work environment
• Exposure to senior government leadership

For individuals with administrative experience and a passion for supporting leadership, this role provides a valuable opportunity to build a long-term career in the public sector.

Final Thoughts

The Personal Assistant: Ref No 3/3/1/54/2025 vacancy in Pretoria is an excellent opportunity for qualified administrative professionals looking to advance their careers within the South African public service. With a competitive salary package, professional work environment, and opportunities for growth, this position is ideal for candidates who possess strong organizational skills, attention to detail, and the ability to support executive management effectively.

Applicants who meet the educational and experience requirements are encouraged to apply before the closing date to secure their chance at this highly desirable government position.