Administration Clerk Job Opportunity in Pretoria (Ref No: 3/3/1/56/2025) – Salar
The Administration Clerk position in Pretoria, Gauteng presents an excellent opportunity for individuals seeking a stable government career in the South African Public Service. With a competitive annual salary of R228,321 (Level 5) and no experience required, this role offers a valuable entry point into public sector employment.
We provide a comprehensive overview of the Administration Clerk: Ref No 3/3/1/56/2025 position under the Directorate: Land Use and Soil Management, including requirements, duties, application process, and key details applicants must understand before applying.
Overview of the Administration Clerk Position
The Administration Clerk role focuses on providing general administrative and clerical support services within a government department. The position is located in Pretoria, Gauteng, and supports operational functions related to document management, data capturing, procurement administration, financial administration, and personnel record management.
This position is ideal for Grade 12 graduates who want to begin a career in government administration. Since no prior work experience is required, it offers an accessible pathway for young job seekers or individuals transitioning into administrative roles.
Position Details
- Job Title: Administration Clerk
- Reference Number: 3/3/1/56/2025
- Directorate: Land Use and Soil Management
- Location: Pretoria, Gauteng
- Salary: R228,321 per annum (Level 5)
- Closing Date: 13 March 2026 at 16:00
This role forms part of the South African Public Service administrative support structure, ensuring smooth operations through efficient recordkeeping, data management, and administrative coordination.
Minimum Requirements for the Administration Clerk Job
To qualify for the Administration Clerk vacancy, applicants must meet the following minimum criteria.
Educational Requirements
Applicants must possess:
- Grade 12 (Matric) Certificate
No additional qualifications or work experience are required, making this position highly accessible to entry-level applicants.
Essential Job Knowledge
Successful candidates should demonstrate basic knowledge and understanding of administrative functions, including:
- Clerical duties and office practices
- Data capturing and record management
- Computer operation and office systems
- Collection and interpretation of statistics
- Public Service legislative framework
- Government workplace procedures
These competencies ensure that clerical tasks are performed accurately and efficiently within the department.
Important Job Skills
Applicants should demonstrate the following skills:
- Strong communication skills (verbal and written)
- Planning and organisational ability
- Computer literacy
- Good interpersonal relations
- Teamwork capability
- Flexibility and adaptability in the workplace
- Language proficiency
These skills are essential for maintaining professional communication with both internal staff members and external stakeholders.
Key Duties and Responsibilities of an Administration Clerk
The Administration Clerk position involves a wide range of clerical and administrative functions designed to support departmental operations.
Below is a detailed overview of the responsibilities associated with this role.
General Clerical Support Services
The successful candidate will provide day-to-day clerical assistance, including:
- Recording, organising, storing, capturing, and retrieving correspondence and data
- Maintaining departmental registers and statistics
- Handling routine administrative enquiries
- Photocopying and managing facsimiles
- Distributing documents and packages to stakeholders
These tasks ensure efficient information flow and documentation management within the department.
Document Management and Filing Systems
Proper document management is critical in government operations. The Administration Clerk will be responsible for:
- Maintaining an effective filing system
- Managing incoming and outgoing correspondence registers
- Typing letters and official documents when required
- Ensuring documentation is stored and archived properly
Efficient filing systems improve administrative accuracy, record accessibility, and compliance with government procedures.
Supply Chain Administrative Support
Another key responsibility involves procurement administration within the department.
Tasks include:
- Liaising with internal and external stakeholders regarding procurement
- Obtaining quotations for goods and services
- Completing procurement documentation
- Managing office stationery stock control
- Maintaining the asset register for the department
These responsibilities ensure that the department maintains accurate procurement records and sufficient office supplies.
Personnel Administration Support
The Administration Clerk also plays an important role in human resource recordkeeping within the component.
Key tasks include:
- Maintaining personnel records
- Updating the leave register
- Maintaining the attendance register
- Organising travel and accommodation arrangements
These duties contribute to efficient employee management and internal administrative coordination.
Financial Administration Support
Financial administration is another critical component of the role.
Responsibilities include:
- Capturing and updating departmental expenditure
- Checking subsistence and travel claims
- Submitting claims for managerial approval
- Handling telephone accounts
- Managing petty cash
These functions support financial accountability and transparent budgeting processes.
Why This Administration Clerk Position Is an Excellent Opportunity
The Administration Clerk job in Pretoria offers several advantages for job seekers looking for long-term employment in the public sector.
1. Entry-Level Government Employment
Since no experience is required, this job provides a valuable opportunity for individuals seeking their first government job.
2. Competitive Public Service Salary
The position offers an annual salary of R228,321, which is highly competitive for entry-level administrative roles.
3. Career Growth in Public Administration
Starting as an Administration Clerk allows individuals to gain valuable experience in government administration, opening doors to future promotions such as:
- Senior Administration Clerk
- Administrative Officer
- Office Manager
- Departmental Coordinator
4. Job Stability
Government positions typically provide long-term job security, structured career progression, and professional development opportunities.
Employment Equity and Equal Opportunity
This vacancy supports Employment Equity objectives within the Public Service.
Preference will be given to:
- African and White males
- Persons with disabilities
The department promotes equal opportunities and affirmative action employment, ensuring diversity and inclusion across the workforce.
How to Apply for the Administration Clerk Vacancy
Applicants can submit their applications through the following methods.
Hand Delivery
Applications may be delivered during office hours to:
20 Steve Biko Street
Agriculture Place
Arcadia
Pretoria
0002
Email Application
Applicants may also submit their applications via email to:
Important Application Contact
For further information regarding this position, applicants may contact:
Ms E van Dyk
Telephone: (012) 319 7558
Important Application Requirements
All applicants must comply with the Public Service application procedures.
Required Documents
Applications must include:
- Completed Z83 Application for Employment Form
- Detailed Curriculum Vitae (CV)
Applicants are not required to submit certified copies of qualifications at the application stage. These will only be requested from shortlisted candidates before the interview.
Important Z83 Form Instructions
Applicants must ensure:
- The most recent Z83 form is used
- The post title and reference number are clearly indicated
- Page 2 of the Z83 form is signed
Failure to comply with these requirements may lead to automatic disqualification.
Recruitment Screening and Verification Process
Successful applicants will undergo several Personnel Suitability Checks, including:
- Criminal record verification
- Citizenship confirmation
- Qualification verification
- Employment history verification
- Financial and asset record checks
- Social media screening
Appointments are subject to positive security clearance results.
Selected candidates will also be required to:
- Sign an annual performance agreement
- Disclose financial interests where applicable
- Declare any conflict of interest
Application Deadline
Applicants must submit their applications before the closing date.
Closing Date: 13 March 2026 at 16:00
Late applications will not be considered, so candidates are encouraged to apply as early as possible.
Start Your Government Career as an Administration Clerk
The Administration Clerk job in Pretoria provides a strong foundation for individuals pursuing a career in government administration. With no experience required, a competitive salary, and diverse administrative responsibilities, this position offers an ideal entry point into the South African Public Service.
Applicants who meet the Grade 12 requirement and possess strong organisational and communication skills should consider applying before the closing date to secure this valuable opportunity.
